How To Delete An Email Account on All Major Email Service Providers

Oren Todoros
By Oren Todoros, Updated on July 14, 2024, 14 min read

There are many reasons why you may no longer use an email account, from switching providers to simply outgrowing your original address – let’s be honest, doesn’t exactly scream professional.


It can be easy to sign up for a new account and let the old one drift slowly into obscurity, but this leaves a significant hole in your online security. So instead, what you should be doing is deleting any account you don’t use! Of course, this is the case for all dormant accounts, but email is often connected to multiple services, making it much more vulnerable and thus a more significant security threat.


If you’ve left accounts dormant for a while, it can be a little daunting to have to go in and delete them – especially when wanting to maintain data – but it’s a relatively simple process with most providers. We’ve created step-by-step guides on how to delete old email addresses from all the major providers, so you’ll have nothing to worry about.



How to Delete a Gmail Account

How To Delete An Email Account


Google accounts go way beyond simple email. They are used to connect to Youtube, Google Meet, Chat, Drive, Play, and more. You may think that you are forever stuck with that embarrassing address you set up all those years ago, but thankfully, that’s not the case: you can delete a Gmail account while keeping your Google account. You just need to provide an alternative email to sign in with.



How to clean gmail inbox


With that in mind, deleting your Gmail account can be done in a few simple steps:


  1. Go to: (this can also be accessed by clicking on the grid in the top right-hand corner when using a Google service and clicking the Account button).
  2. Select Data & Privacy from the menu on the left.
  3. Scroll down to the Data from apps and services you use section and look for the Download or delete your data box.
  4. Click on Delete a Google service and enter your password if prompted
  5. Before pulling the trigger to delete your Gmail account, it is worth considering whether you want to preserve the data. There will be a prompt at the top of the page prompting you to do so.
  6. Click on the trash bin icon next to Gmail.


If you wish to continue using other Google services that are associated with the email address you are deleting, enter an alternate email address as prompted. This will result in a verification email which once received will allow you to delete the Gmail account.


Start Managing All Your Email Accounts In One Place


How to Delete a Yahoo! Email Account

How To Delete An Email Account


Yahoo! email was one of the very early account providers, and with such a legacy, there is a good chance that many people will have outdated accounts hanging about. What’s more, in 2013, they fell victim to the most significant data breach in history, with all of Yahoo’s 3 billion users affected. In short, there are a few good reasons you may be looking to delete your account. Let’s find out how.


  1. First, ensure that you have no ongoing premium subscriptions with Yahoo, such as Yahoo Mail Pro. These can be found and deactivated on the Yahoo subscriptions page. Note that you’ll have to wait 90 days after canceling a subscription before you can delete your account.
  2. Next, backup your Yahoo data by hovering over My Profile, selecting Download My Data, verifying your account access, and clicking the Download My Data button.
  3. Export your contacts by selecting Contacts from within your Yahoo account, going to Actions, and selecting Export. This will deliver a CSV file.
  4. If there are any specific emails, attachments, or other files in the account, find them in your inbox and forward them to your replacement email account.
  5. Finally, we get to actually delete! Go to:
  6. Read through the details and click I want to continue deleting my account
  7. Enter the email address of the Yahoo account you wish to delete and click Yes, I want to close this account


The final step is to not sign into the account for thirty days. Otherwise, it will be reactivated. Users in some countries will have to wait even longer, such as 90 days in Australia and 180 days in Brazil.



How to Delete Outlook Account

Never one to keep things clear, Microsoft Outlook refers to the email client (that is on your desktop) as well as their email provider (which you may access from Removing an account from Outlook (client) does not deactivate the account. However, knowing how to do both can be very useful, so let’s start with removing an account and move on to deactivating it.



How to Remove an Account from Outlook (Client)

It is worth noting that an email account in Outlook can be from any provider. These steps are for Outlook, Outlook 2019, 2016, 2013, and 2010.


  1. In Outlook, select File
  2. Select Account Setting and then Account Settings again
  3. Select the account you want to remove
  4. Select Remove
  5. You will see a warning message. Select Yes to confirm.



How to Deactivate an Account from Outlook (Provider)

Closing your account will close your Microsoft account. This will result in losing access to any Microsoft services that you have connected to it, such as Xbox, Skype, and OneDrive.


  1. Go to Close Your Account
  2. When prompted, sign in to the account you wish to delete
  3. Ensure it is the correct account, then click Next
  4. Read through the list of effects when an account is closed and select each checkbox to acknowledge you have read it
  5. Select a reason for closing the account
  6. Select Mark account for closure



How to Delete an AOL Email Account

How To Delete An Email Account


AOL was the first foray into the world of email for many people, but everything came to an end eventually. If you still have an AOL login and are wondering how to delete your mail account, follow these simple steps:


  1. Open the AOL cancellation page
  2. If prompted, enter your account details to log in
  3. Read through the outcomes of deleting your AOL email account and click on Continue delete my account
  4. Enter your email address as prompted
  5. Click Yes, terminate this account
  6. When prompted, click the Got it button


Your AOL account has now been marked for deletion, which takes around 30 days in most countries.


If you wish to keep a copy of the data associated with your AOL account before deleting it then you can make a request:


  1. Go to the Manage Your Information section and scroll to find the Download and view your data segment
  2. Click on Download My Data
  3. Select which data you wish to request and click Next
  4. Enter the email address you would like to be notified on when the data is ready for download
  5. Click Request Download


It can take up to 30 days for the data request to process and the download to be ready, so if you’re just looking for how you remove an email account, check if you need this old data.



How to Delete a Zoho Mail Account

If your Zoho Mail account is part of a company service, you will need to ask that company to delete your account. If it is a personal mail account that you have set up, you can delete the account yourself:


  1. Log into your Zoho Mail account
  2. Select the My Profile icon in the top right-hand corner of the screen
  3. Click on My Account
  4. Select Preferences
  5. Click Close Account
  6. Enter your current Zoho Mail password as prompted
  7. Click Close Account and select OK to delete the account


Remember that closing your Zoho Account removes access to all of the Zoho tools.



How to Delete an iCloud Mail Account

How To Delete An Email Account


You can’t delete an iCloud Mail account without deleting your entire Apple ID, so there are a few steps you should consider taking before committing to your email’s closure.


First, download all the files that are associated with the account. This could be a serious amount depending on the number of Apple products you use. You can get rid of these files later using an uninstaller that removes even residual files.

It includes:

  • All files from iPhones, iPads, Apple computers, and the iCloud

  • Photos and videos

  • iTunes songs, podcasts, etc.

  • iBook purchases

  • Emails, calendar events, and contacts


Next, you should remove any devices that you have associated with the account to associate them with a new Apple ID easily. To do this:


  1. Sign in to your Apple ID account
  2. Go to Devices
  3. Click on the device you wish to remove from the account. It will open a pop-up window.
  4. Click the Remove from Account button at the bottom of the popup window
  5. Repeat this process until all devices have been removed from the account you wish to delete


Now, how to actually delete an iCloud Mail account:


  1. Log into your iCloud account
  2. Click on the Go to your Apple ID account page link under the Manage Account section
  3. Scroll down until you find the Data & Privacy section then select Manage Your Privacy
  4. Find the Delete Your Account section and click Request to Delete Your Account
  5. Select a reason for closing the account in the popup window that appears
  6. Click Continue, review the terms of deletion, and select the checkbox to confirm
  7. Provide an email account (not your soon-to-be-deleted iCloud account) at which you can receive emails and note down the provided access code in case you want to reverse the decision


It will take up to 7 days for your account to be deleted.



How to Delete a ProtonMail Account

How To Delete An Email Account


ProtonMail has become increasingly popular for its focus on security and privacy, but that doesn’t mean you’ll never want to delete your account. First, however, secure an account if you’re not using it.


Since ProtonMail is so security-focused, they make deleting your account very simple and highly effective – once it’s gone, it’s gone. So, think hard before following the next steps on how to delete an old email address on ProtonMail.


  1. Go to Settings at the top right of the page and select Go to settings
  2. In the left sidebar, click on Password & recovery
  3. Scroll to the Delete account section
  4. Select Delete your account
  5. Confirm that you want to delete the account by clicking Delete


As with other services, when you delete your ProtonMail account, you also lose access to the other Proton apps, such as Proton Drive and Proton Calendar.



How to Delete a Tutanota Account

How To Delete An Email Account


Tutanota is another security-focused email provider, this time based out of Germany. Their motto is einfach.sicher.mailen, meaning and deleting an account with them is pretty easy too. Follow these steps to find out how you remove a Tutanota email account:


  1. Go to Subscription under the Admin Settings or simply follow this link:
  2. Scroll down and select DELETE ACCOUNT
  3. Click Delete account
  4. Enter your password and optionally a reason for deleting your account. If you wish, enter a takeover email address at the same time.
  5. Click Delete in the top right corner of the popup box
  6. Click OK to confirm


There is no way to recover the account, so make sure you are confident before hitting the Delete button!



How to Delete a Account

How To Delete An Email Account


Deleting a account is relatively simple and can be achieved in a few simple steps. Unlike other providers, accounts aren’t really tied to other services so you shouldn’t have to worry about losing access to other tools.


  1. Click on Home and then select My Account
  2. On the left-hand side, select Delete Account
  3. Click on Delete Account
  4. Enter your password as prompted
  5. Click Save Changes


Your account has now been deleted and the name (i.e. the address) won’t be available for a year. Keep in mind that this is much shorter than more secure providers (such as ProtonMail and Tutanota), which never reuse a deleted email address.



How to Delete a GMX Email Account

How To Delete An Email Account


GMX Mail has the same parent company as (United Internet), so it is no surprise that the method to delete an account is the same for both providers.  If you’re looking for how to remove a GMX email account, simply:


  1. Click on Home and then My Account
  2. On the left-hand side, select Delete Account
  3. Click on Delete Account
  4. Enter your password as prompted
  5. Click Save Changes


Just as with sister-brand, your address will not be available for anyone else for a year.



Don’t Want to Delete Old Email Accounts?

If you don’t want to delete old email accounts but are also aware of the security risks if they sit and linger, then the answer is consolidating them within a single email client. Spike allows you to combine all your accounts in a single app so you can keep an eye on them without having to lose your data or associated services.


What’s more, Spike gives these old emails a 21st-century boost by equipping them with:


  • Conversational Email – Spike lets you chat just like you’re using a messenger app, clearing the clutter of old email accounts and delivering only the info you need.
  • A New Way to Organize – your inbox can be sorted by Person, Subject and more to deliver old accounts in a new format.
  • Priority Inbox – Spike automatically filters messages so you see what’s most important while everything else gets pushed to an “Other” folder for when it suits you.
  • Super Searchany email, file, or attachment can be searched for and accessed without having to scroll through mountains of messages or open tons of threads.


Additionally, Spike offers all the productivity tools you need right within your inbox, including everything from Video Meetings and Online Notes to Voice Messages and interactive Tasks. So, if you’d rather consolidate than liquidate, try bringing your old account into Spike.


Otherwise, follow our simple steps on how to delete an email account on all major email service providers.

How To Delete An Email Account FAQs

Google makes it very simple to delete a Gmail account. Simply go to your account, select Data & Privacy, scroll down to the Data from apps and services you use section and look for the Download or delete your data box. Click on Delete a Google service and enter your password if prompted. Click on the trash bin icon next to Gmail.

If you’re looking to delete an email account from your iPhone, first navigate to Settings then to Mail. Click Accounts and then select the email account you wish to delete. Scroll down and click Delete Account. Confirm your choice by tapping Delete from My iPhone.

Be aware that since Google accounts sync with Android phones, removing your account will also remove all associated data and access to tools. That said, if you want to remove an account then:


  1. Open the Settings application on your phone
  2. Click Accounts or Users & accounts, depending on what you see
  3. Select the account you want to remove
  4. Click Remove account 

To access email accounts on a computer, you will generally be using an email client such as Spike, Thunderbird, or Outlook. How you delete an account will depend on the client, but generally speaking if you remove an account from your computer, this will not delete the email account itself. For that, you will normally have to go direct to the provider.

Oren Todoros
Oren Todoros Oren is a strategic thinker with over 20 years of experience in the marketing industry and is the current Head of Content Strategy at Spike. He's also the proud father of 3 beautiful daughters and a dog named Milo.

Gain Communication Clarity with Spike

You may also like