If you’re struggling with an inbox that you can never get to the bottom of, you might want to change your approach. The process of responding to an email with correct punctuation, grammar, and tone can be exhausting and time-consuming.
If you struggle with overthinking how you come across an email, it’s time for a new approach. It’s called email text to voice, and it’s an easy solution to getting to the bottom of your inbox, getting every email responded to and feeling in control of your work life.
Modern email apps and communication tools are now leveraging voice text to email as a way to dictate your responses, let your computer transcribe it for you, and then send the email. So if you struggle with writer’s block, voice text to email is the path to pushing through it.
How to Use Voice to Text on iOS
iPhones and iPads include voice to text across all apps as an OS-integrated feature. On your iOS keyboard, look for the Microphone icon. Tapping on it will turn on your device’s microphone, and you can begin dictating into your app.
When you need to write emails on the go, using iOS’ built voice to text to dictate into your iOS email app. iOS will take your voice and turn it into text inside your email app. To replace a section of text, select the text you want to replace, then tap the microphone button and speak again.
How to Use Voice to Text on Android
Google’s Android operating system includes a robust Google Assistant tool that streamlines writing emails with your voice. Inside of your email app on Android, look for the microphone icon to start Android’s integrated voice assistant to text feature. Android’s voice to text function works across all apps, but it primarily works well with dictating emails on the go.
How to Use Voice to Text on Windows
If your Windows computer includes a built-in Mic, you already have all the hardware you need to use voice text on Windows. Check out your favorite electronics retailers for a USB microphone to get started if you don’t. No driver installation is required as Windows includes them already.
To turn email text to voice on Windows, you’ll need to activate Speech Recognition in the Control Panel. Here are the steps to enable it:
Open the Control Panel on Windows
Click on Ease of Access
Click on Speech Recognition
Click on the Start Speech Recognition link
In the "Set up Speech Recognition" page, click Next
Select the type of microphone you'll be using (headset microphone, desktop microphone, or other)
Read test speech to ensure Windows can hear you speaking
Pick an activation mode (manual activation vs. voice activation)
Decide if the feature will start up automatically when you turn on your computer or reboot it.
Once the speech dictation feature is enabled in Windows, you can dictate your email responses in any email app you want to use. Of course, it’s perfectly compatible with Spike on Windows. Just open Spike, use the dictation feature, and start chatting with just your voice.
How to Use Voice to Text on Mac
Like Windows, macOS contains voice dictation technology out of the box, so it’s an easy way to voice to text email. In addition, all Macs have microphones built-in to the hardware, so if your Mac is from the last 15 years, you have all the hardware you need to email text to voice using just your Mac. Here are the steps to enable it if you disabled it during setup.
Click on the Apple Logo in the top left corner of the screen
Look for the System Preferences option in the menu
Look for the Keyboard section in System Preferences
Look for the Dictation tab in the Keyboard Preferences
Make sure the Dictation toggle is on
Set your Keyboard Shortcut to enable dictation
With these steps completed, you are ready to voice text in your email app. macOS supports voice to text dictation across any application so that you can use it with any email app (including Spike). In addition, macOS dictation is compatible with Safari, Apple Notes, and Reminders, so it’s a versatile tool as you use your computer for work, school, etc.
Summary Email Voice to Text
Voice dictating your email responses streamlines how fast you can respond to the growing list of messages in your inbox. If mobility is an essential part of your workflow, Android and iOS support these features out of the box.
Both Android and iOS keyboards include dictation buttons to begin using voice text to email, so they’re productivity powerhouses. When you can’t use two hands, voice dictation in an email makes it possible to respond without typing. Spike for iPhone and Spike for Android enable voice dictation to email and Spike’s revolutionary Voice Messages feature. As you look to streamline your productivity and responsiveness, look for ways to use email text to voice daily.
The future of email is here,
are you ready for it?
You may also like
Can Emojis Make You a Better Communicator in the Workplace?
Emoji is the fastest growing language and is becoming increasingly popular in the workplace. Using emojis in email can improve communication and productivity, but it all depends on context. Learn more about the do’s and don’ts of emoji use.Read More
Can’t Focus at The Office? Learn Why and How to Beat It!
Explore the reasons you can’t focus at the office and some strategies to win back a sharp mind with Spike.Read More
Build Human Connections in an Asynchronous Workplace
Remote and hybrid work is here to stay. Learn how to bring your teams together from afar and enhance connections.Read More