Not all heroes wear capes, but you will find a fair few of them working from home right now, trying their best to keep things running under very difficult circumstances.
Working from home comes with challenges at the best of times, but it’s harder when you haven’t planned for it. Now is the time to dig deep and find those inner strengths you weren’t even aware that you had.
But fear not, because help is at hand. As any superhero knows, if you arm yourself with the right tools (be that a web shooter or Spike email 😉) your mission becomes easier. And, for the work from home contingent, those tools begin with your inbox.
Transform your email into your own personal superpower, and your whole routine will become easier as a result. Here’s how:
1 – Communicate with Your Clients and Colleagues in One Place
Forget one app to chat to your team internally, and another for external clients. The more communication apps you use, the less time and headspace you’ll have. You need to double down and make everything work as efficiently as possible. How? Bring everything on to email.
Email is the default communication method for most people, especially when it comes to more formal correspondence such as pitches or introducing yourself to a new contact. The problem is, some people choose to supplement email with other apps such as Slack or Microsoft Teams, in order to access quick chat options. With Spike, you can have instant messages AND email, all in one place.
2 – Combine Email and Messaging in Your Inbox
Spike Conversational Email transforms your email into an easy chat format that imitates the natural flow of those real-life water cooler moments. That means that, even if you and your team are all working from your respective living rooms, you can connect in an instant and feel like you’re together.
At the same time, you can still use your email in a more traditional and formal sense: when summarizing a report or sending a proposal to a new client, for example.
It’s the best of email and messaging in one space, with real-time technology to enhance the process. If you’re both using Spike, you can see when someone has read your message and when they’re in the process of replying, so you’ll never feel out of the loop.
3 – Sync All Your Email Accounts and Calendars Together
One of the risks of working from home is that, minus the protocols of an office environment, you may struggle to stay on top of all your deadlines. This is especially true if you’ve had to make the transition quickly.
At the moment, for example, many people are finding themselves working remotely without work email properly set up on their home laptops. They’re trying to keep pace with demands coming in on different email accounts, or via multiple messaging apps.
The solution here is to sync all your calendars and email accounts in one place. Spike does this for you. You can add as many email accounts as you like, along with calendars, so that you can see at a glance what you need to do––without missing a beat.
4 – De-Clutter the Easy Way
It’s hard to think clearly when you’re surrounded by mess, whether that’s a desk strewn with coffee cups or an inbox filled with unread notifications. Spike’s Priority Inbox strips out the bloat for you, making your email a place of effortless efficiency and zen.
There’s no need to painstakingly delete emails one by one, or create separate folders. Simply select Priority Inbox and we’ll do the hard work for you, moving your less important messages (such as promotional offers or shop receipts) to a separate folder called “other”.
We also remove clunky extras such as email headers and footers: window dressings that take up space for no reason.
5 – Make Your Inbox Do the Hard Work for You
Priority Inbox is one way you can put your Spike email to work, but it’s not the only one. Our platform is all about saving time and sweat, so you can be your most productive self.
What’s the most annoying thing about old-school email? Some would say it’s having to trawl through endless threads, trying to find that first-draft presentation you shared with colleagues three months ago.
Spike’s Advanced Search waves bye-bye to the issue. All the attachments you’ve ever sent, received or shared, can be searched by subject or by a specific person. You can filter the results further at the top of the preview screen.
Our File Management feature then swoops in and helps a little more, by allowing you to preview and read files in full – without having to download them. So easy and quick, you’ll wonder how you ever coped without it.
6 – Prioritize Your Most Important Conversations
When you’re working from home, it’s more important than ever that you communicate well. You need to make up for a lack of face-to-face contact. But that doesn’t necessarily mean sitting on an instant messaging app 24/7. In fact, doing so will kill your focus and damage your wellbeing.
Instead, you can use Spike to prioritize your most important contacts, and keep the conversations that matter most front and center at the top of your email feed.
Take this for example: say your client has asked you to update a Google Ads campaign, and this is just one of ten urgent requests that come through to your inbox in half a day.
In order to prioritize that demand, you can pin their email to the top of your inbox. That way, it’s right in front of you, where you cannot forget it; there’s no way it’ll get lost in the mix.
Then, another client messages you to ask about potential changes to a newsletter mailout. It’s important, but not crucial right now. So, you snooze it and set a timed reminder for it. It’ll pop up again when you need it, but it won’t distract you in the meantime. And in that way, you’ll never miss a deadline again.
7 – Stay Focused but Have a Little Fun, too
Yes, you need to keep your head down when you work from home but that doesn’t mean it’s all work and no play. In fact, the very fact that you’re not surrounded by people (as you would be in an office) gives you the opportunity to actively seek out social contact when you need it.
Other people are really important when it comes to motivation and stress relief. We’re social animals, and it’s not feasible to remain sane while soldiering on entirely solo.
Spike draws from the asynchronous nature of email, which means that when you need to really focus, you can. There’s no pressure to reply to people straight away, as there is on instant messaging apps––meaning more power to dictate your own schedule.
But for when you are feeling the call of that social pull, there’s Groups. Simply pull together your crew of one to a hundred people or more, and fuel up on banter with instant, free-style chat. Spike lets you trade fun GIFs, doodles and videos within your email, as well as running integrated voice calls.
8 – Connect in a Meaningful Way
In times such as these, we need each other more than ever. We may be social distancing but we can still connect in the cloud.
If that sounds a bit cold, Spike is here to make your digital networks as lively, responsive, and meaningful as possible––all while working from home. This isn’t about throwaway chats, lost and forgotten in six different apps. Nor is it about overly-formal, stuffy email.
Instead, you can have the best of both worlds. You can chat in real-time, in a way that mimics real life conversations as closely as possible, or you can go into more detail with collaboration when you need to, but without the formality or bulkiness of traditional email.
On top of that, because you’re not dividing your attention between five different messaging apps, you get to connect more meaningfully. You can give the people in your life the time and attention they need, even without being present in person. And you’ll even get time leftover for yourself.
So go ahead and superpower your work-from-home routine with Spike. You’ll be glad you did.