Email remains one of the most prominent forms of communication, especially for businesses. However, with people using so many devices throughout their day, it can be tricky to keep track of email accounts and access them. This is especially true for business accounts, which often lack the purpose-built web interfaces that consumer accounts such as Gmail or iCloud offer.
To make things simpler, we’ve compiled instructions on how to access your emails from the devices you already use daily—including your business email. What’s more, we’ve put together four rules for making accessing your emails easier than ever, regardless of the device you use.
How to Check Emails on a Smartphone
These days, smartphones are powerful enough to perform most of the basic functions that a person would need from a computer. This includes being a convenient and simple tool to check your email, especially when you’re on the move.
Popular phone brands will generally come with a built-in mail client, such as Gmail or generic “Email” apps on Android phones and Apple Email on iPhones. However, the process to access your emails on your smartphone is relatively similar regardless of the client it comes with.
How To Get My Email On My Android Email App?
Generic Android email apps will generally follow the following setup to access your emails:
Open the email app on your phone.
Select your email provider from those listed (Gmail, Yahoo, Hotmail/Outlook, etc) or the “Other” option. Email services from website hosts or businesses will generally be “Other.”
Enter your email account information as directed on the screen.
How Do I Open My Email Via The Gmail App?
For those people looking to access their business emails via the Gmail app on their smartphone, you simply have to add that account to an existing Gmail account.
Open the Gmail app on your smartphone.
Tap the letter/profile picture in the top right corner.
Tap “Add another account.”
Select from the list of email providers (Gmail, Outlook/Hotmail, Yahoo, etc) or select “Other.” Email services from website hosts or businesses will generally be “Other.”
Follow the on-screen instructions.
How Do I Check My Email on My iPhone?
For Apple users, the process is a little different. Rather than adding your email account to an email app, you have to add it as an account via the phone settings.
Open “Settings” on your phone.
Tap the “Mail” option and then “Accounts.”
Tap “Add Account.”
Select from the list of email providers (Gmail, Outlook/Hotmail, Yahoo, etc.) or select “Other.” Email services from website hosts or businesses will generally be “Other.”
Follow the on-screen instructions, keeping in mind that you can add the Mail account separately to the Calendars and Contacts associated with that email account on iPhones at the end of that process.
However, just because your smartphone comes with an email client doesn’t mean you have to use it. There are plenty of other third-party email clients on the Play Store and App Store, many of which offer far more comprehensive tools than your in-built client.
Top Tip: Tablets, such as iPads, Samsung Tabs, and Amazon Fire’s, will often follow the same setups to access your email as smartphones. They are likely to even have the same app as your phone, so try following the same instructions as above.
If you can’t find an email app that works on your tablet, then remember that you can always use a webmail client via the tablet’s browser.
How Do I Check My Email With Spike?
The setup is simple with Spike:
Download Spike from the App Store (for iPhones) or the Google Play Store (for Android).
Sign in with your existing email account.
That’s it! You’re up and running with all of Spike’s powerful email tools at your fingertips. What’s more, Spike won’t take up your precious smartphone storage space. At only 33MB, Spike is much smaller than other smartphone email clients such as Outlook (260MB), Gmail (200MB), and Yahoo (165MB) so it’s perfect for those running low on storage space.
How to Check Emails on a Desktop
Just like with your smartphone, your computer is likely to have a built-in desktop email client with which you can check your email. If you are using Windows 10, this ships with a built-in app called “Mail.” Apple users also get an in-built app called “Mail,” but these are not the same program.
How Do I Get My Emails Onto Windows 10 Mail?
Adding your email account to Windows 10 Mail is very simple. First, if you have logged into your computer using an Outlook account, this will automatically be added. However, you can add numerous other accounts to the Mail app too.
Open the Mail app from the menu.
Click the settings icon (a cog) in the bottom left of the screen.
Click on “Accounts” and then “Add Account.”
A “Choose an account” window will appear with popular email services. Select the provider you use or click “Other” for self-hosted accounts.
Follow the on-screen instructions.
How Do I Get My Emails in the macOS Mail App?
There are a few ways to check your emails in the Apple Mail app. If it is your first time using the app, you will be prompted to choose a mail provider from a list of common services or “Other” for self-hosted email accounts. If you’re looking to add another account, it’s relatively simple:
Open the Mail app from the Launcher.
Click on “Mail” in the top left corner.
Select the provider you use or click “Other” for self-hosted accounts.
How to Check Emails in Your Browser
Most consumer email providers offer a webmail client, so you can check your emails directly in your browser. If you’re a Gmail user, for example, you will almost always open your email in the Gmail web app.
Business email services, however, will often be self-hosted and so will not have a dedicated web interface, especially when set up by your web host. Instead, they tend to use third-party, open-source webmail clients. Some common ones that you may come across are Roundcube, SquirrelMail and Horde.
These webmail clients are fantastic for getting the basics done, especially if you are looking for free or open-source ways to check your email in your browser. However, they can feel a little clunky and look a bit dated, so if you want something sleeker and more modern, then it’s worth exploring other options.
Spike, for example, offers webmail client services for any email address whether consumer or business and does so with a clean, modern, and intuitive design. What’s more, Spike brings a bunch of other tools into your inbox as well, such as collaborative Online Notes, Video Conferencing, and Voice Memos.
Checking Emails on a Chromebook – Is Gmail My Only Option?
Gmail is the obvious choice for people using a Chromebook, since both are within the Google ecosystem, meaning high compatibility. However, for those not using Gmail, especially business email accounts, there are plenty of other options. In fact, since Chromebooks are entirely browser-based, you can use any webmail client.
This includes the basic ones we listed earlier, such as Roundcube, SquirrelMail, and Horde, and more comprehensive productivity platforms like Spike. Using a third-party web client such as Spike brings the added benefit of having other productivity tools included in your inbox.
As such, you are then able to access your business emails on a Chromebook (regardless of where they are hosted) and have access to task management tools, video conferencing, voice memos, and more.
However You Access Your Email, Make it as Easy as Possible with These 4 Rules
Whether you’re checking your emails on your smartphone, desktop, browser, tablet, or watch, there are a few tips and tricks to make your email experience smoother than ever. Let’s take a look at four rules that you can start using today.
Organize Your Inbox
Don’t just have all of your emails going to a single, giant folder. Spike offers Priority Email Inbox, which pushes all your unimportant mail (such as newsletters, promotional offers, and receipts) to an “Other” folder, leaving you with only the messages that need your attention.
Spike also offers the ability to sort your Inbox in three different automated ways: Subject Mode, which groups emails by subject; People Mode, which groups messages according to the contact who sent them; and Inbox Mode, which is like your traditional email inbox.
Snooze the Messages that Can Wait
You should only have important emails in your inbox, which means if it doesn’t need your attention for another week, get rid of it! But, of course, you can’t simply delete it or mark it as read – you might forget! That’s why Spike enables you to snooze an email for later the same day, tomorrow, next week, or any time and day that suits you!
Create Templates for Common Emails
To streamline your email workflow, you should create and save templates for the types of messages you find yourself sending often. If you frequently get service inquiries, for example, have a template ready to go that outlines what they are. Just make sure that you don’t end up sounding like a robot by following the basic dos and don’ts of email templates.
Take Tasks Out of Your Inbox
It can be tempting to leave an email in your inbox if it contains a task you need to get done. However, this creates clutter and confusion and will ultimately hinder your work. Instead, transfer the content to your task management system as soon as an email comes in with an actionable task.
Spike offers Tasks & To-Do Lists directly in your inbox, so you don’t have to mess around opening and closing other apps. In addition, it allows you to track the progress of each task without needing to keep opening the email, as well as the ability to add and collaborate with other team members.
Now you should have a good idea about how to check your email on a smartphone, desktop, and web browser using both generic mail apps and third-party providers. So don’t settle for the mail client that was preinstalled. Instead, Find an email app that meets your needs. Combine that with our four top tips for email management, and you’ll be checking and managing your email like a pro in no time.
Checking Your Emails FAQs
Absolutely not! There is a whole range of desktop mail clients that will allow you to check your emails in Windows 10 and perform other productivity tasks.
To read emails on your phone, you need an appropriate mobile email client. Depending on your phone, there are various ones available from the App Store and Google Play Store.
You can add almost all email accounts to your phone using the appropriate email client. Generally speaking, you’ll need to select the “Other” option when setting up your account in the app.
Yes! Plenty of email clients allow you to access messages from your desktop and are purpose-built for businesses, such as Spike. You’ll need to select the “Other” option when setting up your account in most apps.
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