How to Boost Email Productivity — 7 Helpful Tips

Notifications can act either as useful alerts for important messages or as constant drains on your attention, and by refining your notification settings, you can ensure they are the former. Choose desktop notifications for priority emails to minimize distractions and avoid relying on your phone since you’ll likely have a whole load of other alerts coming through. This will allow you to focus on critical messages without being constantly interrupted by non-urgent emails, clearing space for you to concentrate on other things.

By scheduling specific times to review your inbox, you can easily take back control of your messages and boost email productivity.  This means that you should allocate dedicated periods for this task instead of constantly checking and composing. For example, you could check email once daily in the morning, or if you are particularly busy, twice per day—once in the morning and once in the afternoon. This approach ensures you have the time to focus on other essential tasks by preventing interruptions and giving you an intentional and structured approach to email management.

Email templates provide a quick and efficient method of streamlining your communications processes. In fact, by creating and utilizing templates, you can deal with a whole host of routine inquiries with just a couple of clicks. Whether for project updates or customer inquiries, templates can save you time while providing consistency in your replies. This not only accelerates your email composition but also guarantees professional and standardized communications.

Utilizing folders and filters can help improve the identification of messages based on priority, project, or sender. This ensures a structured approach to email management, reducing inbox clutter and ensuring everything is in its proper place. Firstly, this allows you to quickly and efficiently find specific emails while providing you with a comprehensive archive of messages sent and received. Secondly, your inbox will be cleaner and easier to navigate without the stress of email overload!

Scheduled send features allow you to optimize your day, meaning you can compose email replies during your allocated email checking window but send them at an appropriate time. This means emails can be delivered when they are more likely to be read and responded to promptly or if you are part of an international team during the recipients’ working hours. This ensures your messages reach recipients at the ideal time, ensuring they don’t get lost in the daily deluge of emails!

By better organizing your email subscriptions, you can take back control of your inbox and reduce email overload. Regularly review and assess your subscriptions and unsubscribe from those no longer useful to you. Additionally, set up folders specifically for newsletters and promotional emails to reduce email clutter and bring back focus to essential messages that contribute to your productivity and professional growth.

Spike’s Conversational Email allows you to boost productivity and improve communication by rethinking the way your inbox works! With Spike, you can utilize the power of email combined with the accessibility of instant messaging, giving you the best of both worlds. In addition, Spike ditches the long and confusing thread structure of traditional email and presents messages in a cleaner and more readable way without the repetitive email signatures. This means you can organize your inbox by people rather than threads, allowing you to connect easily with clients, customers, or colleagues, boosting productivity, and ensuring your communication is always on point!