Project & Task Management Apps to Check Out in 2020

By Spike Team, September 15, 2020
to do list app

As the world turns increasingly digital, and more people work remotely from home or some far-flung destination, project and task management have taken on new meanings. Today, without face-to-face engagement (and often even with it) email is no longer enough to efficiently manage projects and delegate tasks. We need tools that can be accessed from anywhere, at any time, and the challenge is to ensure all types of information, data, and files can be clearly presented, easily accessed, and logically sorted. We also need to be able to communicate effectively, discuss in detail, collaborate seamlessly, and work more efficiently. 

 

We’re asking for a lot! 

 

However, there’s plenty of help out there, and a wealth of project and task management apps designed to achieve all of this….and more. But which is the best task management app out there for you? Here, we look at the pros and cons of some of the most popular apps out there so you can organise your projects more effectively—wherever your collaborators are.

Project Management App Comparison Table

App


Platform(s)


Integrations


File Storage


Price


Todoist


Android, iOS, Windows, Web-based


Standalone app is only a to-do list and requires third-party integration.


N/A


Free with premium starting from $3 a month


Asana


iOS, Android, Web-based


Requires extensions & add-ons to programs like Gmail.


100MB per file


Free with premium from $10.99 a month


Trello


Android, iOS, Windows, Web-based


Premium required for more than one “power-up” aka integration 


10 MB file upload limit


Free with premium from $9.99 a month


Basecamp


Android, iOS, Windows, Mac, web-based


All in one platform, but this means less integration with external tools such as email or external members (clients, etc) 


1GB


Free for personal, otherwise $99 a month (all users)


Spike


Android, iOS, Windows,Mac, Web-based


Everything is integrated in your email inbox, along with your calendar, groups, calls, and more


5 GB of storage


Free with the Pro version starting at just $4 a month


Monday.com


Android, iOS, Windows, Web-based


Focus on external rather than inbuilt integration 


N/A


From $49/month (5 users)


Casual


Android, iOS, Web-based


This is exclusively a task-flow manager 


N/A


From $25/month (5 users)


A Closer Look at 7 To Do List Apps

 

 

Todoist

Todoist has been around since 2007 and is one of the more popular task management apps on the market. It works across multiple platforms and the base app is free (although this does limit some usability such as personalized labels). It is designed solely as a task-manager, which means it is simple to create lists, but unfortunately you still have to use other apps for different areas of your workflow such as email, calendars and, importantly, comprehensive collaboration.

 

Pros

  • Cross platform (Android, iOS, Windows, Web-based)
  • Quick Adds keep it simple while Expanded task views allow you a more comprehensive overview
  •  Recurring due dates allow for ongoing tasks

 

Cons

  • Only basic collaboration features
  • Custom labels are only available for premium users

 

Cost

  • Free version: Yes
  • Premium Version: From $3 a month

 

to do list appImage: Todoist

Asana

Asana is a powerful team management app that has been around since 2008. For the free app, tools are limited to a task-lists, which might be exactly what you are after! Asana is focussed on collaboration, so this is really designed for those who are looking for team-based tasks rather than personal lists. It is split into projects, to which you can add tasks and assign team members. It is available on several platforms, but not Windows, and while there are numerous integrations, these are external and require extensions and add-ons.

 

Pros

  • Extremely comprehensive within its own system
  •  Android and iOS apps as well as web-based

 

Cons

  • No Windows app
  • The basic to-dos and tasks are simple, but once you start to integrate more features, there is a steep learning curve
  • More expensive than some other options
  • Integration requires addons and extensions

 

Cost

  • Free version: Yes
  • Premium Version: From $10.99 a month

 

to do list appImage: Asana

Trello

Trello is a board-based to do list app, with each list containing cards of tasks, to-dos and assigned roles. There are numerous integrations available (such as calendars) but these are limited to one “power-up” per board on the free account so, to use the full spectrum of tools, a paid account is necessary. Trello can be used to create team boards for collaborative projects, but these are limited on free accounts.

 

Pros

  • Cross-platform
  • Simple to use as it mimics the whiteboards people are used to

 

Cons

  • Full integration uses add-ons and realistically requires a paid account
  • Need a separate app to access other workflow tools such as email and video calling
  • Requires full team buy-in to make it a useable product

 

Cost

  • Free version: Yes
  • Premium Version: From $9.99 a month

 

to do list appImage: Trello

Basecamp

One of the longest-running project management apps on this list, Basecamp came out in 2004 made by a software company founded back in 1999. It is comprehensive in what it can do, but rather than integrating existing tools (such as calendars and email) it requires users to migrate everything to Basecamp. The premium app is divided into teams, projects and basecamp (full company) in order to organize tasks, messages, chat and more. There is a free personal option, but it is limited to just three projects.

 

Pros

  • Cross-platform
  • Flat rate rather that per-user rate

 

Cons

  • Full migration of all team members needed
  • Severely limited free version
  • Potential overkill if you are a freelancer / work alone
  • Need multiple accounts for each organization

 

Cost

  • Free version: Yes
  • Premium Version: $99 a month (all users)

 

to do list appImage: Basecamp

Spike

Spike is based around your existing email, as opposed to forcing your team to transition to another platform, and has been around since 2013. It pulls productivity tools, such as Tasks, To-Do Lists, collaborative Notes, Calendar, video and voice calls, email/chat, Groups and more into a single app that is available cross-platform, so users no longer need to switch between programs. All its functions are available without premium that will be sufficient for most personal accounts (meaning integrations such as “read” notifications, snoozing, encryption and more are available to all users)—making it a very powerful free project management app.

 

Pros

  • Utilization of existing email enables users to seamlessly communicate with non-users
  • Cross-platform for Windows, MacOS, iOS, Android and the web
  • Full integration of productivity tools in a single location
  • Works great even if everyone on your team isn’t using it

 

Cons

  • The chat-like style can require some adjustment from regular email
  • Business email addresses require Premium

 

Cost

  • Free version: Yes
  • Premium Version: From $4 a month

 

project management app

Monday.com

This platform is focussed on larger organizations rather than individuals and freelancers (hence the minimum plan being 5 people). That said, if you do go forward with Monday.com, it has the ability to create tasks and to-do lists as well as integrating chat, timelines, prioritization and more. There is also an integrated calendar to view tasks and encryption to ensure safe data.

 

Pros

  • Cross-platform
  • Designed with groups in mind
  • Encryption for security

 

Cons

  • Considerably more expensive than others with no free version
  • Aimed at businesses rather than individuals and freelancers
  • Difficult for new users to understand

 

Cost

  • Free version: None.
  • Premium Version: From $49/month (5 users)

 

project management appImage: Monday.com

Casual

Casual differentiates itself from the rest of these to do list apps through its visual approach to project management, building flow diagrams of work rather than classic lists. Unlike some of the others, this app also works for smaller or personal projects rather than being geared towards enterprise users. By focussing on being a project / task manager, it is very simple, but this also means having to swap to alternative platforms for other productivity tools such as email.

 

Pros

  • Geared towards small and medium sized operations
  •  Visual approach makes it simple
  • Cheaper than other premium-only solutions

 

Cons

  • May not suit those with less visual styles
  • No free version
  • Not designed for comprehensive integration of other tools

 

Cost

  • Free version: None 
  • Premium Version: From $25/month (5 users)
project management appImage: Casual

 

Each project management app has benefits and drawbacks, but there is sure to be one that suits your needs, enabling you to get on top of your workflow and increase your productivity. Find the best task management app for your workflow style, then head over to the Spike Blog for tips and techniques on how to improve your productivity even further. 

 
 

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