Create Your Best Project Management Tracker Using Spike

By Sivan Kaspi, Updated on October 18, 2023, 11 min read
Project Management tracker

Knowledge work has become very fragmented because of our use of technology. Digital tools were supposed to make us more efficient, and they’ve done that to an extent. But there is a looming problem that most people haven’t even realized is happening.


People struggle to do their best work over sustained periods because of constant distractions that require their attention. If you’re working with designers, software engineers, or in any other type of environment that requires long periods without distractions, it’s challenging to work in our current environment. 


What’s needed in today’s environment is a workspace that allows everyone on the team to be in the loop on what’s going on, have a trusted system for tracking tasks, and clear follow-up timelines.


Digital tools need to be leveraged to create an environment where people can get their best work done. Simultaneously, everyone in the organization can be kept up to date without long meetings and constant messages going back and forth.



How to Create the Best Project Management Tracker Using Spike

Project Management tracker


Spike is based around your existing company email, so you aren’t forcing your team to transition to another chat or project management platform. It unifies productivity tools, such as Tasks, To-Do Lists, collaborative Notes, Calendar, video and voice calls, email/chat, Groups, and more into a single app that is available cross-platform. Hence, users no longer need to switch between programs. 


All of Spike’s features are available free of charge for personal accounts (meaning integrations such as “read” notifications, snoozing, encryption, and more are available to all users)—making it a very powerful free project management app. For business users, there are various affordable plans to pick from that let your team productivity soar.


So how does Spike create the best program management tracker? It starts with Conversational Email. Spike’s conversational approach makes processing your Inbox and fast as responding to text messages instead of your team spending hours reading and responding to emails.


It’s easy to snooze emails for later, or if you want to schedule emails to be sent in the future, add attachments, and more. Spike also includes a Priority Inbox so your team can focus on the most important messages without getting bogged down in receipts, newsletters, and other junk.


Spike then adds on a unified calendar that can merge calendars from all of your email accounts (iCloud, Gmail, Google Workspace, Yahoo, etc.) into a single list view that’s easy to follow. Having the best calendar app is just as essential to your workday as finding the right email client or an online notes system.


An excellent digital calendar will help keep you on schedule, provide plenty of focus time for in-depth creativity, and help make sure you are where you are supposed to be and when (even if they’re remote meetings). 


Spike’s next project management tool is collaborative Notes. Spike Notes is entirely unified in your Inbox and open to everyone even if they aren’t using Spike. Spike Notes pushes your workflow even further, putting all the tools you need at your fingertips, giving you a powerful, collaborative space for you to work with your team right from your Inbox without having to open up a third-party collaboration app.


With Spike Notes, you can collaborate with internal teams, external contractors, and customers without needing to create an account. It happens all within the browser. Notes can contain to-do lists, comments, file attachments, and more.


Lastly, Spike Groups are an all-in-one workspace for teams and clients for both personal and business needs. They transform complicated email chains into easy-to-follow conversations that can be separated by topic. It’s team chat without ever leaving your email inbox! With Groups, you can have a centralized place to track everything about projects, even across departments. All files will be easily found thanks to Spike’s super search functionality. 


Increase productivity by using a project management tracker that's perfect for your team.


How a Project Management Tracker can Boost Team Productivity

Project Management tracker


Having a project management tracker is essential for in-office and remote teams alike. Companies have two competing problems: management needs to know what is occurring and how projects are progressing while employees need time to disconnect from that constant chatter and get to work.


Having an effective project management tracker can solve both problems at the same time. Management will have a consistently updated project management list with current deadlines, priorities, draft files, revisions, comments, and more while employees can spend less time responding to status update requests and more time moving the project forward.


Employees will be more empowered to help the company accomplish its goals while management will be more confident that tasks and projects are completed on time and budget. Spike’s project management tracker and digital workspace is the tool that solves this problem for organizations of all sizes.




There are countless project management tools and trackers available for companies to work with. What makes Spike unique is that it’s not a touch system to learn or implement. By working on top of your existing company email system, employees just need to sign in with the Spike app, and then they can start working. Spike’s digital workspace unifies your tools while solving your project management problem.


Download our free Project Management Tracker and Template 

Spike Project Management Tracker FAQs

Yes, Spike can be used by companies with their existing email system including Google Workspace, Outlook, etc. 

Yes, a Spike Note generates a URL that can be open and edited in any web browser. Spike Notes can also be marked as View only to keep people from changing while reading. 

A project management tracker is a tool that helps you track the progress of your project. It can be used to track tasks, deadlines, resources, and other important information.

There are many benefits to using a project management tracker, including:

  • Stay organized: A project management tracker can help you stay organized and on track by providing a central place to track all of your project information.
  • Improve communication: A project management tracker can help to improve communication between team members by providing a shared document that everyone can reference.
  • Identify potential problems: A project management tracker can help you to identify potential problems early on by providing a way to track progress and compare it to your deadlines.
  • Complete projects on time and on budget: A project management tracker can help you to complete your projects on time and on budget by providing a way to track progress and identify potential problems early on.

There are many different types of project management trackers available, including:

  • Basic project management trackers: These trackers typically include sections for tasks, deadlines, and status.
  • Gantt chart trackers: These trackers provide a visual way to track the progress of your project.
  • Agile project management trackers: These trackers are designed for agile project management, which is a popular approach to project management that breaks down large projects into smaller, more manageable tasks.

When choosing a project management tracker, you should consider the following factors:

  • The size and complexity of your project: If you have a small and simple project, you can use a basic project management tracker. If you have a large or complex project, you may want to use a Gantt chart tracker or an agile project management tracker.
  • Your team’s needs: If you have a team working on the project, you will need to choose a tracker that is easy to use for everyone. You may also want to choose a tracker that includes features that are important to your team, such as the ability to track dependencies or assign tasks to team members.
  • Your personal preferences: Ultimately, the best project management tracker for you is the one that you feel most comfortable using. There are many different trackers available, so you should be able to find one that meets your needs and preferences.

To use a project management tracker, you will need to:

  1. Create a project in the tracker.
  2. Add tasks to the project.
  3. Assign deadlines to the tasks.
  4. Track the progress of the tasks.
  5. Update the status of the tasks as needed.

Here are some tips for using a project management tracker:

  • Keep it simple: Don’t try to track too much information in your project tracker. Focus on the most important information, such as tasks, deadlines, and status.
  • Update it regularly: Make sure to update your project tracker regularly so that it reflects the current state of your project.
  • Use it to communicate with your team: Your project tracker can be a great way to communicate with your team about the progress of the project. Make sure to share the tracker with your team members and encourage them to update it as needed.
Sivan Kaspi Sivan is the Director of Marketing at Spike. A firm believer that the right kind of tech actually helps us use it less, she is passionate about tools that improve our lives. She starts off each morning reviewing her Spike feed over a good cup of coffee.

Gain Communication Clarity with Spike

You may also like